Your tools, handing work to each other.

Workflow automation is software that moves data and triggers actions between your tools automatically, replacing copy and paste and manual handoffs. A typical workflow takes a new form submission, creates or updates the contact in the CRM, notifies the owner and adds the lead to a spreadsheet or email list. Platforms such as Make and n8n build these workflows without custom software.

None of them is better for every business; the right choice depends on workflow complexity, volume, budget and who will maintain it. n8n suits teams that want self-hosting, custom code or more control over their data, Zapier is the simplest for linear automations, and Make handles branching visual workflows well. We build in n8n and Make and choose based on your volume and who will run it.

n8n’s self-hosted Community Edition is free to use, but you pay for the server it runs on and the time to maintain it; n8n Cloud is a paid, managed plan. Self-hosting means handling updates, backups, security and uptime yourself. For most small teams the cloud version is simpler, while self-hosting suits strict data requirements or very high workflow volumes.

Integrate WhatsApp with your CRM through the WhatsApp Business Platform (the API), because the WhatsApp Business app on its own has no API. Meta now lets many businesses keep using the app on the same number after connecting it to the platform. Incoming messages arrive by webhook and create or update the contact, notify the right owner and log the conversation, while messages that start a conversation use templates approved by Meta. We build these connections with Make, n8n or the CRM’s native integration.

Automate the handoffs that happen often, follow clear rules and fail quietly when done by hand. Good first candidates are new leads reaching the CRM, owner notifications, booking confirmations and contact syncs between tools. They are quick to build, easy to test and remove the most copy and paste from the working week. Judgement-heavy work, such as pricing a proposal, should stay manual.

An n8n consultant plans, builds and maintains automated workflows in n8n: mapping the process, connecting your apps through APIs and webhooks, adding error handling and documenting each workflow. They also advise on n8n Cloud versus self-hosting. We build n8n and Make workflows for CRM syncs, lead routing and WhatsApp, with projects starting from $750.

A well-built automation logs the failed run, retries where it is safe to, and alerts the right person so the problem is fixed before data is lost. Common causes are expired credentials, renamed fields, API limits and unexpected data formats. We build error handling and failure alerts into every workflow and document each one with its trigger, field mapping and failure path.

Workflow automation cost depends on the number of workflows, how many tools they connect, whether custom API work is needed, and the platform’s own subscription. At Nevion Labs, integration and workflow automation projects start from $750 USD, or ₹35,000 for India-based clients. That covers workflow mapping and two to three production automations in Make or n8n, with monitoring and documentation. After a free 20-minute discovery call we send a fixed quote.

Most integration and workflow automation projects take two to eight weeks. Two or three workflows between tools with good APIs sit at the shorter end; custom API work, many connected systems or complex branching take longer. The timeline is part of the fixed quote, agreed before work starts.

Yes, automations someone else built can usually be repaired rather than rebuilt from scratch. We review the existing workflows, document what each one does and then fix, rebuild or retire them. Often the first step is simply adding run logs and failure alerts, so problems become visible before anything is rebuilt.